PELICAN LANDING CONDOMINIUM ASSOCIATION

        MINUTES OF A REGULAR

             BOARD OF DIRECTORS MEETING

       MARCH 17, 2004

1. Call to Order.  President Dave Hartman called the meeting to order at 9:02 A. M.

2. Determine Proper Notice.  All directors were notified of the meeting and notices were placed on all bulletin boards.

3. Determine a Quorum. In addition to President Hartman the following Directors were present, Vice President Chuck Mallek, Secretary Jim Johnson, Treasurer Bob Balderson, Art Bubar and Carol Gombos.A quorum was present.

4.Disposal of Past Minutes. Dave mentioned that the BOD minutes for the meeting that immediately followed the Annual Meeting were not approved.  He said the meeting was for the purpose of appointing officers.  A motion was made to retain the same officers. A motion was made by Carol Gombos to accept the minutes. The motion was seconded by Chuck Mallek and all members voted in favor.  Carol Gombos made a motion to accept the February 18, 2004 minutes with the corrections suggested by Jim Johnson. Bob Balderson seconded the motion and all members voted in favor.

5. Reports from committees.

·                      Water Intrusion.  Art Bubar said he hopes to fill some cracks in two units tomorrow.  Dave mentioned that Bill Kissner found some material that was recommended for use in the cracks. Fabian said that there are two units in A Building that have some water intrusion.  The first is A106 which has recently been sold.  Fabian said there is water problem on the lanai and in the closet.  This would have to fixed after the renters leave. The second unit is A101 which is under agreement. Fabian said there had been some leaking around the windows which have been caulked by Ben but there are also some leaking problems on the lanai.  Art said the committee would look at both units.

·                      Elevator. Jim Johnson said there haven’t been any major concerns with the elevators  except for the flooring in C elevator.  Dave said the flooring needs to be replaced and the best time to do that is in the summer when there are fewer people in the building.  He indicated that the elevator most likely will be shut down for a day or two.  Fabian said he received a call from Mowrey yesterday stating the phone service in the elevators wasn’t working.  Verizon has been onsite twice during the night and discovered that C elevator phone was shorting the other five phones.  Verizon installed a new phone plug and recommended getting an inexpensive wall phone for C building.  There was mention of the E elevator making a grinding noise.  Fabian said that Mowrey was at PL on Monday and as far as he was aware the problem was fixed.  Dave mentioned if you are aware of a problem and you see the Mowrey mechanic on the grounds tell him what you are aware of in regards to the elevator problem.

·                      Documents.  Carol Gombos looked into copying and distributing the documents and amendments to the owners that were approved in 2002 and 2003. Carol talked about two quotes.  The first one was $270.00 to do 100 copies, collate, machine hole punch and insert green sheets between the different sections. The only thing left for the committee would be inserting the two prong fastener on each set of documents and amendments.

 The second quote was for $167.00 and this would include copying, collating and manually hole punching each sheet.  Carol said there would be a $15.00 charge for the green sheets.  A motion was made by Chuck Mallek to approve the copying, collating, insertion of green sheets separating each section, and the machine hole punching up to 150 copies of the documents and amendments.  The motion was seconded by Jim Johnson and all members voted in favor.  Carol will ask Denise Balderson to help with this project.

Boat and Dock.  Chuck said the following people should be recognized for their help with the dock repairs: Rod Bentson, Jim Johnson, Joe Ferguson, Bob Balderson, Dan Beaudoin, Stan Gombos, Leo Hughes and Dave Hartman. The unit owners gave the volunteers a round of applause. Bob said the Association probably saved about $2,000.00-$3,000.00 by doing the work themselves.  Stan Gombos said next week there will be two new boats coming in and two boats leaving.

·                      Social. Barb Mallek mentioned that next week Pelican Landing will have their first outside street party on the gulf side A singer/entertainer has been hired from five to eight P.M..  Barb said hors d’oeuvres will be provided.  She also said that the party will take place at the curved area near B building.  It is important that unit owners remove their cars from under B Building by one P.M. on March 25, 2004.  People in A and C buildings will have to drive in and out the same driveway.

·                      Beautification.  Bonnie Hartman said that the project for the pool area has been postponed until the fall.

6. Report from Directors.  Dave said there are a number of past minutes that have not been sent to the owners.  Leo Hughes said that a couple of years ago the Board voted not to send minutes out to the owners, only the ones that requested them.  This was done to save the expense of mailing 83 sets of minutes each time the Board had a meeting.  Bay South will look at the past minutes and report back to the Board.

Dave said the Board will plan on having a regular Board of Directors’ meeting on Wednesday April 21, 2004

Chuck Mallek talked about a couple of inspections he did looking at the building walkways and the railings. He was looking for any water pooling, chipping and the structure of the railings. See attached report.  In his report he notes the surface areas that have chipped and bubbling surfaces that will need attention soon.  Checking the railings he noted some that are coming loose from the bottom cementing of the vertical posts and he said these should fixed as soon as possible.  Marcie Bitler said she will look at Duke’s notes to see if there is a indication as to who has worked on the railings in the past.  Chuck will follow through on this project.

Bob Balderson talked about the reserve fund.  He said there is $44,150.00 budgeted for 2004 in the fund but that   monies have been reallocated to the spa fund which will have to be replaced in the near future. He mentioned that any reallocation of funds would have to be approved by the owners.  Bob and Chuck spent some time with the CPA to be sure things were being done in the correct way.  Fabian said the Corporate Tax was filed on March 15, 2004.  Next on the agenda is the end of year reports and the yearly audit.  Fabian said he met with Juergen the other day and there were some concerns about doing the accounting based on a cash or accrual basis.  Fabian talked to one of the accountants in the CPA office and she said it can be done either way depending on circumstances.  He also looked in Chapter 718, the Florida Statues, which states the Division should adopt uniform accounting principles, policies and standards to be used by all Associations in the preparation and presentation of financial statements as required by this chapter.  The principals, policies and standards shall take into consideration the size of the Association and the total revenue collected by the Association. Fabian said the total budget is about $235,000.00.  Fabian will keep the Board informed. Bob said that when he talked with the CPA she said a cash basis was fine.  Dave said that he thought the decision should be made by the CPA. 

7.Old Business.

A. Green Mussels. Linda Powers talked about the green mussels that have been noted on the dock area.  Linda said the mussels are here and there is absolutely nothing that can be done about it.  Linda said she will get the G.P.S. reading and will forward this to Mote Marine.  She went on to say that any boats that are leaving Pelican Landing should make sure that the boat bottom is scrapped to prevent introducing the mussels to new areas. See attached emails from Linda and Mote Marine.

B. Australian Pines on Northeast side.  Dave talked with Pat McLaughlin he told Dave that the people on the south side are going to rebuild and are applying for a building permit.  He recommended not doing anything at the moment because the first thing that would have to be done is to remove any intrusive trees.  Dave suggested that summer residents keep an eye on the project and if they see a building permit check with the county. 

Lois Wilkozek and the Australian Pines. Fabian has been talking with Lois Wilkozek about the Australian Pines.  He has a quote from Pat McLaughin to remove the Australian Pines which are on the property line for $5,400.00.  The proposal includes removal of all Australian Pines from the water’s edge to where the Punk starts by two metal sheds. The area would have to cleared of all debris.  The neighbor said she would split the cost of tree removal with the Association fifty- fifty.  Fabian said the problem is Lois wants to replace the removed trees with 4 loads of top soil, 54 Ficus bushes and 16 Coconut Palms 16-18 feet tall.  These are Jamaican certified palms that are resistant to lethal yellowing.  The total for the project comes to $16,274.00 and  divided in half the cost to the Association comes to $8,137.00.  Dave suggested splitting the cost of the removal and  landscaping the Association property the way the Association sees fit. A discussion followed.  Dave made a motion that the  Board would approve up to $3,000.00 for the removal of the Australian Pines and clearing the land along the property line and Pelican Landing will take care of their own landscaping.  Bob Balderson seconded the motion and all members voted in favor. 

Fabian said he talked with the owner on the northwest side and he was open to any ides that the association had in regards to trimming

C.  Mangroves on Southeast side.  Dave mentioned that Calvin Alverez from the DEP. said to let the mangroves just set for now.  The trimmer will be  talk with Calvin Alverez.

8.New Business.  Betty Ryan talked about the a recent meeting of the South Manasota Key Association.  Betty mentioned that some of the owners have formed a steering committee and are putting together all of their recommendation for the future of the Key.  The objective is to keep the density down, to keep the developers from going crazy but to take into consideration that they have rights too, the height of the buildings, amount of space a building can take on a site, buffer zones, set backs and anything that would keep the Key the way that everyone knows and loves the Key.  Betty will put notices on the building boards about future meetings and activities of the Association.