PELICAN LANDING CONDOMINIUM ASSOCIATION
MINUTES OF A SPECIAL MEETING OF THE
BOARD OF DIRECTORS
March 19, 2003
Call to Order. Vice President Dave Hartman called the meeting to order at 9:03. Dave mentioned that President Leo Hughes had resigned as president and from the Board.
Proof of Notice. A fourteen-day notice went out to all unit owners and a notice was posted on all bulletin boards.
Determine a Quorum. In addition to Vice President Hartman also present at the meeting were Treasurer Bob Balderson, Secretary Jim Johnson, Chuck Mallek and Art Bubar. A quorum was present.
Disposal of BOD Minutes. Chuck Mallek mentioned that on page three paragraph number one roads should be replaced with parking lots. Jim Johnson said that he thought it should be roads. Fabian mentioned that both words would be used. Chuck Mallek made a motion to accept the minutes. Bob Balderson seconded the motion and all members voted in favor.
Report of Boat Dock Committee. Stan Gombos reported that Ben’s contractor would not be able to get a permit for the Association. Stan has found a new contractor that can pull a permit but he asked that the report be delayed until he has had time to meet with this contractor and get some sense of the cost for the project. Stan went on to say that there are six boat slips and one was supposed to remain open for fishing but it is being used now because of the increased number of boats. Stan mentioned that there would be a Boat Dock Committee meeting after the BOD meeting and invited people to attend. Chuck Mallek made a motion to table the report until the April meeting. Jim Johnson seconded the motion and all voted in favor.
Discussion of Rewritten Approved Documents. Denise Balderson talked about the proposed changes suggested by Attorney Kevin Edwards. All Board members have been given a copy of the changes. The changes are as follows: personal use of pickup trucks and sport utility vehicles are only permitted in areas specifically designated and marked for parking; tandem parking is allowed when feasible with Board approval; vehicles not owned by or registered to a unit owner or approved tenant or guest are not allowed; each unit regardless of the numbers of unit owners may maintain a maximum of one domestic dog per unit weighing 30 pounds or less; only entire units may be rented and lease of a condominium shall not be for be for less than two weeks; unit D102 owned by the Association may be rented as a two bedroom unit or as a one bedroom unit with the office space left as it is presently configured. A motion was made by Bob Balderson to accept the changes as presented. Chuck Mallek seconded the motion and all members voted in favor. A mailing will go out to owners to obtain a 70% approval for the recommended changes. Fabian mentioned that the Articles of Incorporation were filed with the County on March 3, 2003.
Reports from any other Committees.
Social Committee. Barb Mallek talked about the upcoming beach party on Thursday evening. Joan Benston said the last wine and cheese meeting of the season would be held next Monday. Joan mentioned they were lucky to get Lindsey Williams a well-known author and a column writer for Sun Coast Media.
Elevator Committee. Ben has started the elevator flooring at B building but right now it looks quite messy. Jim Johnson, Tom Miller and Dave Hartman will look at the ongoing work on the elevators.
Beautification Committee. Bonnie Hartman told about receiving a large amount of crown of thorns from Judy. There was a round of applause for Bonnie and Jim Johnson in appreciation of all the good work they have done making Pelican Landing such a lovely place.
8. Discussion of Change of Date of Annual Meeting. Bob Balderson said in speaking with the accountant she recommended keeping the fiscal year the same because of the Federal Income Tax. If the date of the meeting changes then the budget would be a projection for the Annual Meeting. Bob and Fabian will work on a informational survey that will go out to owners to see how much interest there is in changing the Annual Meeting date. The matter was tabled for now.
9. Old Business.
Arnie Harmsen made a comment about the asphalt sealer being tracked into the units. Dave said this has been an ongoing issue when the driveways have been coated. He has talked with Charlie Lookup and he mentioned that an eyewash application has already been applied. The eyewash is made with silica sand etc and is mopped onto the surface.
Betty Ryan questioned the trimming of the mangroves. Fabian mentioned that the man that did the trimming was licensed and insured.
Fabian said he has just received an insurance analysis from GAB Robbins which is an appraisal update and an investment report for Pelican Landing. The report was given to Bob Balderson and owners who want to look at the report could contact Bob.
New Business. With the resignation of Leo Hughes a motion was made by Dave Hartman to appoint Carol Gombos to fill Leo’s remaining term Chuck Mallek seconded the motion and all voted in favor. A motion was made by Chuck Mallek to appoint Dave Hartman as President, Chuck Mallek as Vice President with Treasurer Bob Balderson and Secretary Jim Johnson retaining their positions. Jim Johnson seconded the motion and all voted in favor.
Owners’ Comments
Phyllis Ferguson talked about a recent parking issue with a Manasota Key renter. Phyllis said Manasota Key Realty needs to be informed about the parking regulations. Art Bubar said he and Fabian had talked about the issue and Fabian had been in touch with the Realty Company on at least two occasions.
Sylvia Prorok mentioned that the cart in F Building is missing. Judy is aware of the missing cart and if it is not found it will have to be replaced. Marcye Bitler mentioned that the cart in B building is in bad shape and questioned if B building could have a new cart.
Tom Miller complained about a substance of unknown origin being in the hallway of B Building. He said that a number of calls to management did not produce any results. Fabian said that was incorrect. He mentioned that a number of different cleaning agents had been used in an attempt to clean the mess. Tom ended up cleaning the mess but he didn’t think he, as an owner should have to do that.
Arnie Harmsen gave some history on the county regulations about trimming mangroves. It was mentioned that Pelican Landing pays a yearly Submerged Land Lease Fee.
Natalie Newmerzhcky asked about some paint touchup on her door. Judy will be called.
Dave Hartman and Tom Miller talked about the possibility of having the walkways spray coated and the doors painted during the summer.
Marcye Bitler said the rubbish room door at B building needs to be sanded and painted. Natalie Newmerzhcky said the rubbish room door at F building has some sharp metal areas that are dangerous and needs to be fixed.
Adjournment. As there was no further business Chuck Mallek made a motion
to adjourn. Bob Balderson seconded the motion and all members voted in favor. The meeting adjourned at 9:57.