PELICAN LANDING CONDOMINIUM ASSOCIATION
MINUTES OF A REGULAR
BOARD OF DIRECTORS MEETING
January 15,2003
1. Call to Order. President Leo Hughes called the meeting to order at 9:03 AM
II. Proof of Notice. All Board members were notified of the meeting and notices were posted through out the property.
Ill. Determine a Quorum. All seven board members were present. President Leo Hughes, Vice President Dave Hartman, Treasurer Bob Balderson, Secretary Jim Johnson, Art Bubar, Dan Beaudoin, and Chuck Mallek
IV. Disposal of Minutes. There were three sets of unapproved minutes: March 20, 2002 August 27, 2002 and December 2, 2002. The Board had been provided with the minutes prior to the meeting. Dave Hartman made a motion to accept the minutes as presented. Bob Balderson seconded the motion and all members voted in favor.
V. Boat Dock Committee. Stan Gombos presented a plan to expand the boat dock to accommodate 7 boats. He mentioned that there are currently 24 boat owners and 5 boat slips. The boat committee has come up with a plan to increase the number of slips to 7 without infringing on the ground water area. The plan would be to eliminate the center walkway which is not sturdy and cut a small area off the dock. Ten pilings would have to be pulled and hopefully 4 of the pilings can be saved. On the bulkhead side the dirt would have to be blown out and then a retaining wall put in. Stan said the retaining wall could be built using 30 concrete bags which after the water has washed over the concrete will mm into cement. Then the part of the dock that has been cut away would have to be rebuilt. It was mentioned that the stringers that hold up the dock are in bad shape and would have to be replaced. The cost of the project would rum $1,600.00-$2,200.00. A discussion followed and it was agreed that the Boat Committee would look into the use of plastic wood for the project and return to the Board with firm prices. ',
VI. Report from Other Committees.
Beautification. Bonnie Hartman reported that there has been a walk around and work bee. She also mentioned that the committee is working on getting rid of the pervasive asparagus fem. Bonnie encouraged owners to join the committee.
Rules and Regulations. Rod Bentson said the committee would reconvene after the new amendments are in place.
Parking. Joe Ferguson said that a parking study will have to be done in the next year or so due to the increase in cars during the season.
Document Review. Denise Balderson said there would be a meeting next week.
Elevator. Dave Hartman said the locks are now on the doors and Fabian has checked with the supervisor at Mowrey who said the type of locks that were used are fine. There was a discussion about the water getting into the elevators during rain storms if they axe left on the ground. Dave said he doesn't know what can be done about it. It was suggested that the elevators be left on the upper levels when it rains. Jim Johnson and Dave will take a look at each elevator. There was talk about the elevator floors and when they will get done. It was noted that Ben has a long list of repairs that he is working on and the flooring will be done when Ben can get to it. Dave talked about the six electric room doors and two bathroom doors that need to be replaced. He said some of the doors are rusted and bowed. He estimated the cost at about $1,000.00 per electrical door. The bathroom doors should be cheaper. Dave Hartman made a motion that the eight doors be replaced. The motion was seconded by Bob Balderson and all voted in favor.
Social. Nancy Roknich mentioned the varied activities that are available for owners and renters.
VII. Report on Closure of Legal Matters. Fabian mentioned that a meeting was held last week with Juergen Heim. Present at the meeting in addition to Juergen was Leo Hughes, Dave Hartman, Dan Beaudoin and Rod Bentson.. Juergen had the opportunity to review ail proxies and voting certificates. The meeting ended with all members agreeing the legal controversy was over.
VIII. Approval of Statutory Reserve Computation and 2003 Budget. Fabian passed out to the owners the Statutory Reserve Computation and a corrected copy of the budget for 2003. A discussion followed with Fabian pointing out the funding schedule. Stan Gombos asked why there wasn't a reserve fund for the boat/docks. Fabian said there are already too many reserve Accounts. He stated that the state requires only Roof, Roads, Parking and Painting Reserve accounts. He also said that the reserves as of January 1, 2003 are $113,212.00. A motion was made by Dave Hartman to approve the 2003 budget and the statutory reserve computation as presented. The motion was seconded by Chuck Mailek. All members voted in favor.
IX. Old Business. Tom Miller made a presentation about satellite service for the Condominium Tom passed two sheets of information comparing satellite service and cable service to the Board. Tom listed the benefits as; no annual increase, digital not analog, bulletin board for the Association, DSL Internet service for less than $5.00/month, and a surveillance channel possible to check property. The estimated cost of satellite service would be $300.00 per unit per year or $25,200.00 for yearly service for 84 units. A lengthy discussion followed with many questions being brought up. It was agreed that the committee should continue there work investigating this possibility of having satellite service. Tom mentioned that before there could be any firm prices a representative would have to come out to the Condominium and see what is involved in hooking up to satellite service. Chuck Mallek said that if the Association decides to buy a satellite service the contract should go through the Association's lawyer.
A number of complaints were heard about the railings and screening. It was entioned that the bottom screening comes off easily and then you have bugs getting on the lanai. An appointment will be made with Joe Placer to inspect the railings and screening.
X New Business. Ole Kristensen talked about the possibility of having a web page for
Pelican Landing. He has been working on this with Chuck Mallek. Ole checked on domain names and there are a number of names that would be appropriate for Pelican Landing. He said the cost for a domain name and a 1,000 MB space would be less than $300.00 per year. Ole volunteered to be the web master for a year. The web site could list Pelican Briefs, BOD Minutes, Association News, owners could list there unit for rent etc. A motion was made by Dave Hartman to have a Pelican Landing web site. The motion was seconded by Jim Johnson. All Board members voted in favor.
XI, Adjournment. As there was no further business a motion was made by Dan
Beaudoin to adjourn the meeting. The motion was seconded and all voted in favor.
The meeting Adjourned at 10:35 AM.