NOTE: These minutes will be formally accepted at the next annual meeting. The Board of Directors have not accepted these minutes and are not responsible for errors and omissions.
PELICAN LANDING CONDOMINIUM ASSOCIATION
MINUTES OF THE ANNUAL MEETING
NOVEMBER 13, 2004
CALL TO ORDER
The meeting was called to order by President David Hartman at 9:06 AM.
ELECTION OF CHAIRPERSON
A motion was made by Leo Hughes and seconded by Rod Benston to elect David Hartman Chairman of the meeting.
The motion was unanimously approved by members present. Motion passed.
DETERMINATION OF A QUORUM
There were 60 unit owners present; 40 members were present in person and 20 represented by proxy. 51% or 44 of the total 84 members were required to establish a quorum. A quorum was established. Also present was Vikkilynn Ferguson of Progressive Community Management, Inc.
CONFIRMATION OF PROPER MEETING NOTICE
Affidavits were presented stating that notice had been mailed to all owners in accordance with the Bylaws of the Association and requirements of Florida Statutes. (These Proofs of Notice shall be filed with the permanent records as Exhibits A and B and are available for inspection by the members.)
APPOINTMENT OF RECORDING SECRETARY
A motion was made by Bob Blanderson and seconded by David Hartman to appoint Vikkilynn Ferguson Recording Secretary for the meeting.
The motion was unanimously approved.
APPROVAL OF MINUTES
A motion was made by Leo Hughes and seconded by Natalie Newmerzhycky to approve minutes as presented of
the December 27, 2003, Annual Members Meeting.
The motion was unanimously approved.
PRESIDENT’S REPORT
1. President David Hartman reported on the management company changes.
2. President Hartman reported on possible changes in landscaping and palm trimming.
3. He said the cost of changing electrical systems would be prohibitive. The amount of amperage required is not
properly supplied to the individual breaker in each unit, not to the building supply.
4. Due to the volunteers’ efforts this last year, the boat docks have been repaired.
5. Replacement of the spa is planned for 2005. In 2004, the heater was replaced on the pool and the spa. The pool
deck job done in 2004 failed, and when the new spa is installed new deck coating and sealants are being considered.
6. If the Australian pines bordering the property belong to Pelican Landing Condominium Association, Inc., then they require trimming.
7. Many lanais have leaks.
SECRETARY’S REPORT: None
TREASURER’S REPORT: Robert Balderson reported on the legal forum he attended at the CAI trade show given by Becker & Pollicoff. He also discussed the recent change from Suntrust Bank to People’s Bank. Peoples Bank will provide coupons for Maintenance Fees to be sent to the owners, enabling owners to make payments directly to the bank and auto pays.
DIRECTOR’S REPORT: Carol Gombos reported on the 2004 hurricane season. The preparations, damages, and the necessity for owners to take precautions before leaving for the summer, instead of leaving things for those left behind to take care of.
MANAGER’S REPORT: Vikkilyn Ferguson talked about the plan for the Board and Progressive Community Management, Inc. to work on a written hurricane or disaster plan.
SOCIAL COMMITTEE: Joan Benston has organized a wine and cheese party for Thursday, November25, 2004, in the Clubhouse. Jim Reese, the insurance agent from Moody Agency, will be the guest to discuss Association vs. owners’ policies. The next meeting will be Tuesday, November 16, 2004, at 1 PM. Events will include bingo, bridge, golf scramble, poker and euchre. Monthly breakfasts and dinners will be scheduled, as well as group trips, events, and a wine and cheese lecture series.
BEAUTIFICATION COMMITTEE: The committee had its first meeting yesterday, and projects planned for 2005 include the pool area and the northwest corner of B Building. Volunteer Work Days will be planned, and they are looking for more volunteers. The next meeting date will be announced at a later date.
NEW BUSINESS
1. Signs In Trash Rooms.
2. F Building Sign.
3. Unit D-102 Rodney Benston proposed that the Association convert the office in this 1-bedroom unit to make it a
2-bedroom unit and then sell the unit. He also suggested that the Board appoint a committee to look into
building a new clubhouse using the profits from the sale of D-102. A long discussion followed with several
owners voicing their opinions.
A motion was made by Jim Johnson and seconded by Rod Benston to appoint a committee to study the
feasibility of building a new clubhouse.
The motion was unanimously approved.
Rodney Benston will chair the committee.
4. Jim Kelly brought to the Board’s attention the rezoning of Manasota Key by Charlotte County. This
proposal before the Charlotte County Commission states that if the community were to be destroyed the
buildings could not be replaced with the same number of units. A long discussion followed regarding
these proposed changes. Progressive Community Management advised the owners to express their opinions to Charlotte County.
5 Carryover - A motion was made and seconded that any excess of Membership Income over Membership Expenses for the
year ended December 31, 2004 as defined in IRC Sec. 277 will be applied against the subsequent tax year members’ assessments,
if required to comply with IRS Revenue Ruling 70-604.
Fifty-four (54) voted for the motion, zero (0) voted against the motion. Forty-four (44) affirmative votes of the total eighty-four (84) members present in person or by proxy were required for the motion to pass. Motion passed.
6 Announcement of New Elected Board Members – President David Hartman announced the new Board members Larry Fetz and Charles Mallek. One position still needs to be filled. President Hartman thanked departing member Jim Johnson for his service. Mr. Johnson was presented with a gift certificate from the Board.
ADJOURNMENT
A motion was made by Pat Nixon and seconded by Tom Miller to adjourn.
The motion was unanimously approved. There being no further business, the meeting was adjourned.
Respectfully submitted,
Vikkilyn Ferguson, Recording Secretary